resume

 

OBJECTIVE

  • Gain experience as a free-lance writer and journalist

 

QUALIFICATIONS

  • General office procedures, including customer service, correspondence, and maintenance of file systems
  • All phases of bookkeeping (accounts payable, accounts receivable, payroll, banking, etc.)
  • Accounting software, including QuickBooks, Cougar Mountain, Workhorse and Construction Partner
  • Office equipment, including Macintosh and PC computers, (typing 60+ wpm), 10-key by touch
  • Advertising and graphic software, including Adobe PageMaker, Photoshop, PowerPoint, Quark Xpress
  • MS Office (Work, Excel, Access) and Lotus Notes
  • Internet research
  • Notary Public


EXPERIENCE

Internship, Office of College Relations, Saint Mary-of-the-Woods College, Indiana

January 2014-May 2014

  • Prepare and edit student internship experiences for the school website

 

Office Manager/Administrative Assistant, K.J. Woods Construction, Inc. (General Contractor & Housing Developer/Building Owner), San Francisco, California

March 2007-April 2016

  • Managed all aspects of running an office
  • Managed accounts payable, including interfacing with vendors and subcontractors
  • Managed accounts receivable, including invoicing customers, collections, receiving and depositing checks
  • All phases of contract administration including bonds, certificates of insurance, business licenses
  • All aspects of Public Works and documentation
  • Requested, maintained, and reviewed all insurance policies
  • Prepared union, workers compensation and other certified payroll reports
  • Managed job files of current and previous customers
  • Managed job costing, including assigning invoices to the appropriate job and entered in accounting system
  • Answered the phone and directed calls to the appropriate company representatives
  • Organized owner’s buildings with rent collection, correspondence and issues with property manager
  • All paperwork aspects of housing development from start to finished house

 

 Administrative Assistant, Office of the Vice President/Dean of Students, San Francisco State University, San Francisco, California

May 2003-May 2004

  • Managed office, including reception, correspondence, interacting with faculty, maintaining schedules, filing
  • Edited the Lecture Guide for a Professor of Human Sexuality

 

Administrative Assistant/Bookkeeper, Acme Roofing Company, San Francisco, California

January 2002-January 2003

  • Managed accounts payable, including interfacing with vendors and subcontractors, checking accuracy of invoices, approving invoices and payments, printing checks
  • Managed accounts receivable, including invoicing customers, collections, receiving and depositing checks
  • Managed payroll, including paying 25+ employees each week, and maintaining appropriate files (payroll was done in-house)
  • Produced estimates and contracts to be sent to customers
  • Entered/updated all customer information in Access data base (5,000+ files)
  • Prepared union, workers compensation and other payroll reports
  • Managed job files of current and previous customers (over 10,000 paper job files)
  • Managed job costing, including coding invoices to the appropriate job and entering information in Excel worksheets
  • Answered the phone and directed calls to the appropriate sales representatives

 

Receptionist, Gap, Inc., San Bruno, California

June 2000-September 2001

  • Routed all incoming calls in proper and timely manner
  • Received all visitors and directed them accordingly
  • Managed basic safety controls of a secured building, including monitoring of video equipment, employee and visitor transit, and performing routine building inspections

 

Administrative Assistant/Customer Service Representative, Unicorn Books & Crafts, Petaluma, California

January 1994-October 1999

  • Managed order entry, order shipping, invoicing and accounts receivable, catalog database management
  • Assisted with preparation and design of product brochures, forms and catalogs
  • Assisted with customer service and relations, including attending shows and conferences
  • Produced business correspondence as requested
  • Assisted President, Vice President, Marketing Director, Controller, and System Coordinator as requested
  • Trained new employees

 

OTHER EXPERIENCE

While traveling extensively through Italy and Spain, I took online classes through the American Intercontinental University, and served as AuPair for the following families:

  • Giacomo & Michela Mancini, Cosenza, Italy

September 2005-December 2006

Responsible for teaching English and the daily care of an 11-month-old baby

  • Marialuisa & Sandro Urgesi, Torino, Italy

June 2004-September 2005

Responsible for speaking English with and care of a family of 4 children, ages 18, 12, 11 and 8.

Family speaks Italian, English, French, and Spanish

 

EDUCATION

January 2010 – May 2014: Saint Mary-of-the-Woods College, Indiana: B.A. in Journalism & Media Studies

October 2005-April 2006: American Intercontinental University, A.A. in Business Administration, Honors

January 2000-May 2003, 2008-2009: Skyline Community College, San Bruno, California: A.A., Liberal Arts

August 1995-May 1999: Santa Rosa Junior College, Santa Rosa, California: Graphic Design, General Education

 

REFERENCES UPON REQUEST

 

 

 

 

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